Instructions for chairs
The chair’s mission is to ensure a stimulating atmosphere in order to maintain the energy level in each session. You should clearly show your interest in the papers presented and encourage the conference participants to take part in discussions and debates.
Instructions:
- Chairs are advised to review the most updated version of the program just before the chaired session. This will ensure that the chairs are aware of the latest list of presenters in the session, as there might be last-minute cancellations. Online program will be updated in real time. Program: CLICK HERE
- Chairs should introduce themselves to the presenters in advance of the session and inform them of the need for starting and finishing on time. If there is any question as to the proper pronunciation of the presenter’s name, the chair should clarify with the presenter at this time. Chairs are responsible for determining that the speakers are present at the time of their talk.
- Chairs should introduce themselves and the theme of the session. This introduction should take no more than 2-3 minutes.
- All talks should begin on time. The chair should not allow the speaker to begin early as this may mean that a portion of the audience planning to attend the talk may miss the beginning of the presentation.
- Chairs should introduce each speaker giving their name, title, affiliation, and title of the presentation. Chairs should not take up presenter’s time with unnecessary comments or other remarks beyond the simple introduction. Chairs can find the bionotes of all presenters next to their paper abstract online: CLICK HERE
- Chairs are responsible for keeping the presenter on time. A speaker timer will be available in major rooms only. If you chairing in a room without a timer, please use a digital timer on your smartphone. Politely interrupt the speaker if required to enforce the time limit.
- Chairs should allot each presenter from 10 to 20 minutes for the presentation depending on the session.
- If the session has less than 3 or 4 presenters, it means the chair can decide to either have more time for discussion or to finish the session earlier.
- Questions to be held until after the last speaker.
- Chairs should ask questioners to give name and affiliation.
- Chairs should control the flow of questions and always have a question ready for each presenter in case there are no questions from the audience.
